PO creation
How to Create a Purchase Order (PO) to Vendor?
Autozilla POS provides a solution for businesses facing the challenge of inadequate stock to fulfill customer orders. By offering features that enable users to conveniently verify item availability with vendors and generate purchase orders for restocking, Autozilla POS effectively addresses this issue, minimizing lost sales and ensuring customer satisfaction.
Step 1:
Accessing and Managing Sales Orders (SO): In the POS system, navigate to the "Orders" section to view all Sales Order (SO) details. By selecting a specific order, users can click on "All Parts" to view the list of items included in that order.
To streamline the stock replenishment process, a "Create PO" (Purchase Order) button is provided. This allows users to quickly generate a purchase order directly from the sales order, ensuring efficient inventory management.
Accessing and Managing Sales Orders (SO): In the POS system, navigate to the "Orders" section to view all Sales Order (SO) details. By selecting a specific order, users can click on "All Parts" to view the list of items included in that order.
To streamline the stock replenishment process, a "Create PO" (Purchase Order) button is provided. This allows users to quickly generate a purchase order directly from the sales order, ensuring efficient inventory management.
Step 2: After clicking on the "Create PO" button, the system will navigate to the Create Purchase Order page.
Step 3:
Creating a Purchase Order (PO): When users access the "Create PO" page, they must first select the vendor name from the available list. After selecting the vendor, clicking the "Create PO" button will generate the purchase order, initiating the procurement process seamlessly.
Creating a Purchase Order (PO): When users access the "Create PO" page, they must first select the vendor name from the available list. After selecting the vendor, clicking the "Create PO" button will generate the purchase order, initiating the procurement process seamlessly.
- We can see The PO Number on the Create PO Page.
📽️ Video Tutorial:
We’ve attached a step-by-step video guide to walk you through this process visually. Please refer to the video for a better understanding.
We’ve attached a step-by-step video guide to walk you through this process visually. Please refer to the video for a better understanding.
How to Create a Direct Purchase Order (PO)
Step 1:
Navigating to Purchase Order (PO) Creation: In the POS system, users can easily access the purchase order functionality by clicking on the "Orders" icon on the main dashboard and selecting "PO To Vendor." This section provides the "Create PO" option, allowing users to generate purchase orders efficiently.
Navigating to Purchase Order (PO) Creation: In the POS system, users can easily access the purchase order functionality by clicking on the "Orders" icon on the main dashboard and selecting "PO To Vendor." This section provides the "Create PO" option, allowing users to generate purchase orders efficiently.
Step 2:
Filling Details for PO Creation: After clicking the "Create PO" option, the Purchase Order (PO) page will open. To generate a PO, the following details must be entered vendor name, MMVY, Part Number, Part name, Vendor name, QTY And MRP.
Filling Details for PO Creation: After clicking the "Create PO" option, the Purchase Order (PO) page will open. To generate a PO, the following details must be entered vendor name, MMVY, Part Number, Part name, Vendor name, QTY And MRP.
Step 3:
Adding Products to the PO: Once all required fields are filled in, click the
button to include the product in the Purchase Order. Repeat this step for each additional item you wish to add.the option for adding the products.
Adding Products to the PO: Once all required fields are filled in, click the
- After entering the required details, click the
icon to add the product to the Create PO page. Each selected item will be listed for review before finalizing the purchase order.
Step 4:
Finalizing the Purchase Order (PO): Next, select the Brand Name and Part Condition from the available options. Once all required fields are completed, click on the "Order to Vendor" button to finalize and submit the purchase order.
Part Conditions:-
Step 5:
Viewing and Managing Created Purchase Orders: Once a Purchase Order (PO) is created, it will appear under the "To Vendors" screen, where users can view all PO details for reference and tracking. Additionally, users have the option to cancel the PO directly from this screen, offering greater convenience and flexibility in managing the purchase order process.
Viewing and Managing Created Purchase Orders: Once a Purchase Order (PO) is created, it will appear under the "To Vendors" screen, where users can view all PO details for reference and tracking. Additionally, users have the option to cancel the PO directly from this screen, offering greater convenience and flexibility in managing the purchase order process.
- Once the vendor accepts the purchase order, the requested parts will be prepared and made ready for shipment to your location.
📽️ Video Tutorial:
We’ve attached a step-by-step video guide to walk you through this process visually. Please refer to the video for a better understanding.
We’ve attached a step-by-step video guide to walk you through this process visually. Please refer to the video for a better understanding.
Purpose of Creating a Purchase Order (PO)
Creating a purchase order helps simplify the process of ordering products from vendors when stock levels are low. This feature streamlines the purchasing workflow, saving time and effort in inventory management. It enhances operational efficiency and supports better control over stock replenishment.
Creating a purchase order helps simplify the process of ordering products from vendors when stock levels are low. This feature streamlines the purchasing workflow, saving time and effort in inventory management. It enhances operational efficiency and supports better control over stock replenishment.
Inward Process Before Invoicing: Before generating an invoice and completing the sale in the POS system, it is essential to perform the Inward process upon receiving the parts at your hub. This step ensures that the received stock is recorded and updated in the system for accurate inventory and billing.Related Articles
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