The Payments Module

The Payments Module

A Peek Into The Payments Module

Autozilla POS's Payments Module is a robust tool that streamlines payment management for your business. It simplifies the tracking and handling of various payment types, including cash, credit cards, vouchers, and discounts.

This module provides a variety of functionalities aimed at enhancing the efficiency of payment management. These include automated payment processing, seamless integration with accounting software, and the ability to customize payment options
  1. Click on settings  icon in the lowermost panel on your screen. 

  1.  Click on the icon on the screen’s lower panel; it directs us to the following page.

  1. We must now see these four options on the screen.


Let us walk you through each of them.

Receipts - This section of the Payments module will let us effectively manage all our tickets.



Let us see what each option in this section means.
  1. Select Customer - This bar lets us search for the intended customer.
                                                                                                                              
  1. Cr. Amount - This option specifies the maximum credit amount a customer can have.
                                                                                                                            
  1. Cr. Days - The number of days the availed credit is applicable is specified.
                                                                                                                             
  1. Curr. Outstanding - This option displays the due balance on all invoices related to that customer.
                                                                                                                             
  1. Available on-Acc - This option shows the customer’s advance amount.
                                                                                                                             
  1. Due immed. - This option displays the amount yet to be retrieved from the customer after completing Credit Days.
                                                                                                                           
  1. Receivables - This option displays all the details of our yet-to-be-received Bills in a tabular form, as shown below.


     
  1. Inv Date - The date of issuance on that particular invoice is displayed.
  2. Inv. No. - The invoice number is displayed.
  3. Customer - The name of the customer is displayed.
  4. Inv. Amt - The amount generated by that invoice is displayed.
  5. Note Amt - The amount, If the customer returned the parts.
  6. Pending Amt. - The amount which still has to be retrieved from the customer is displayed.
  7. Received Amt. - A part of the invoice amount we have received from the customer is displayed.
  8. Payment - This option will enable us to send a link to make the payments.
Received Payments - This option displays the details of our payments in a tabular form, as shown below.


                                            
  1. Voucher Date - The date we received our payment is displayed.
  2. Voucher Number - The voucher number is showing for the particular payment receipt.
  3. Transaction No. - The transaction number associated with our payment when we choose online banking services is displayed.
  4. Customer - The name of the customer who has made the payment to us is displayed.
  5. Paid Amt - The amount the customer paid to us is displayed.
  6. Available Balance - The amount shows If the customer paid more than an invoiced amount.
  7. Payment Mode - The means through which the customer made his payment is displayed.
  8. Account No. - The account number associated with the payment made is displayed. 
  9. Remarks - Any remarks regarding the payment are displayed.
  10. Action - Helps us Print the Receipt.

Closed Payments - This option displays Closed payments for the Invoice details and Voucher details.



      
  1. Inv date - The date on which we have closed the Invoice is displayed.
  2. Inv. No - Invoice number is Displayed.
  3. Customer Name - The name of the customer is displayed.
  4. Inv. Amt - The amount generated by the invoice is displayed.
  5. Adjusted Amount - The amount the customer adjusted for the Invoice is showing.
  6. Adjusted Date - The customer requested date of the invoice.
  7. Voucher Amount - The voucher amount is displayed.
  8. Voucher Number - The voucher number is displayed.
  9. Voucher date - The voucher date is displayed.
  10. Action - Let us delete the Voucher.

  1. The  Icon This feature allows us to pool the funds provided by our customer.
  2. The  Icon This feature lets us apply the received amount.
  3. The Icon This feature lets us manually apply the received amount on selected invoices.
  4. The Icon This feature helps generate a payment link so our customers can make the payment without hassle.

Payments - This section of the Payments module will lets us effectively manage all the expenses.



Let us see what each option in this section means.
  1. Select Vendor -This bar lets us search for the intended Vendor.
                                                                                                                                
  1. Cr. Amount - The value up to which the seller may provide us with parts is mentioned in this column.
                                                                                                                              
  1. Cr. Days - The number of days the availed credit is applicable is specified.
                                                                                                                              
  1. Curr. Outstanding - This option shows us the pending amount on all the invoices associated With that Vendor.
                                                                                                                              
  1. Available on-Acc -This option shows the advance amount kept to Vendor.
                                                                                                                              
  1. Due limited - Due immediate option displays the amount yet to be given to the vendor after the completion of credit days.
                                                                                                                             
  1. Payable Invoice - This option displays all the details of our yet-to-be-paid bills in a tabular form, as shown below.


                                    
  1. Purchase Date - The date of issuance on that particular invoice is displayed.
  2. Invoice No - The invoice number is displayed.
  3. Vendor - The name of the Vendor is displayed.
  4. Inv. Amt. - The amount generated by that invoice is displayed.
  5. Note Amt - The amount if we returned the parts to the vendor.
  6. Pending Amt. - The amount which must be paid to the vendor is displayed.
  7. Paid Amt - The amount we paid to the vendor for the invoice.
Payments Made - This option displays the details of the Payments that we have made in a tabular form, as shown below.


                                              
  1. Payment Date - The date we made the payment is displayed.
  2. Voucher No. - The voucher number is shown for the particular payment receipt.
  3. Transaction No. - The transaction number associated with our payment when we choose online banking services is displayed.
  4. Vendor - The name of the vendor who has received the payment is displayed.
  5. Paid Amt - The amount the vendor received is displayed.
  6. Available Balance - The amount shows if we paid more than an invoice amount to Vendor.
  7. Payment Mode - The means through which we made payment is displayed.
  8. Account No. - The bank account number through which the transaction was processed.
  9. Action - Let us print the receipt.

Closed Payments - This module helps us view the Closed payments



                             
  1. Inv date - The date on which we have closed the Invoice is displayed.
  2. Inv. No - Invoice number is Displayed.
  3. Vendor - The name of the vendor, The name of the vendor is displayed.
  4. Inv. Amt - The amount generated by that invoice is displayed.
  5. Adjusted Amount - The amount we adjusted for the Invoice to the vendor is showing.
  6. Adjusted Date - The date we adjusted for the Invoice to the vendor.
  7. Voucher Amount - The voucher amount is displayed.
  8. Voucher Number - The voucher number is displayed.
  9. Voucher date - The voucher date is displayed. 

  1. The  Icon lets us pool the amount we have given to the vendor.
  2. The  Icon lets us apply the paid amount to the oldest invoices of that customer.
  3. The Icon lets us manually apply the paid amount on selective invoices.
Credit / Debit Memos - This payment module section will let us create credit and debit memos.



Let us see what each option in this section means.
  1. Here, we have to select the Note type.
                                                                                                                                    
  1. After selecting the Note type, we should search for the invoice . the invoice number will be displayed In the drop-down list.
  2. After selecting the invoice from the drop-down List, the account name  will display automatically.
  3. Now, the invoiced line items will appear in the drop-down list . we have to select the parts for which we want to create Notes. 
  4. Let us See how we create debit memos and credit memos.
Credit Memo
  1. Now, we must select the note type as a Credit note  .
  2. After that, we should enter the invoice number. After entering the invoice number, we must choose it from the drop-down list .
  3. After selecting the invoice number from the drop-down list the invoice’s account name is displayed .
  4. Now the invoice line items will be displayed In the drop-down list ; we have to select the part numbers for which we want to create the Credit memo.
  5. After this, we have to select Create option.


  1. After clicking on the create option, a confirmation pop-up will display as below.


  1. After selecting the save option, the Credit memo will be saved, And we can see the credit memo details as shown below.


  1. From here, we can print the credit memos.
Debit Memo 
  1. Now we have to select the Note type as a Debit note  .
  2. After that, we should enter the invoice number. After entering the invoice number, we must select it from the drop-down list . 
  3. After selecting the invoice number from the drop-down list, the invoice’s account name will display automatically  .
  4. Now the invoice line items will be displayed in the drop-down list ; we have to select the part numbers for which we want to create the Debit memo.
  5. After this, we have to select Create option
  6. After selecting the save option, the Debit memo will be saved, And we can see the credit memo details below.

  1. From here, we can print the credit memo.
Approval and Recon - Here, we can manage all our transactions in POS.
  1. If we choose the Approval and Recon option, we will be directed to the following page.


The Payments Module in Autozilla POS is a powerful tool that helps businesses manage their payment processes with ease and efficiency. With features such as multiple payment methods, account tracking, and transaction recording, the Payments Module ensures that businesses can manage their finances effectively and make informed decisions based on accurate data. Using this module can help businesses reduce errors, prevent fraud, and improve their overall financial health.

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